Archive for 6 February 2014

Announcement for the Student Google Accounts

6 February 2014

Here’s a communication sent to all active students about the new Google Accounts:

Dear Marylhurst Student,
Very soon active Marylhurst students will be provided Google Apps accounts. This will bring to fruition our goal to unify our community with a powerful set of tools for communication and collaboration, and it also marks the final phase of our Google for All! project. Please join us in thanking the Student Leadership Council—who have been vocal advocates for Marylhurst students, the Marylhurst Faculty, Staff and Administration, and the Google for All! team for making this possible.
 Students will begin receiving Google Apps accounts on Valentine’s day. 
The roll out will be in batches. Sometime between Feb 14 to 21 you will get an email, with an activation code, directing you to a website to claim your account. There, you will choose a password and set security questions. This website will also be the place to reset your Google Apps password, in case you forget it in the future. Included in our activation email will be links to more information about Google Apps.
Google Apps are a powerful set of collaboration and communication tools. Google Apps are divided into two groups, Core apps and non-Core apps. Core apps include things like Google Docs and Google sites. For example, you can use Google Docs as an easy way to work on a document with multiple people and then share that document or quickly turn it into a web page. Google Sites are simple, powerful websites that could be used to share your work with a larger audience.
Also included with Google Core Apps is an @marylhurst.edu gmail (i.e., email) account. Many students have been requesting a .edu email address, as it provides an easy way to identify them as students (and therefore get discounts with many vendors).  Also, some find it advantageous to keep school-related communications separate. You will be able to set this new email for all your Marylhurst email communication, or you can forward it to another email account. Instructions will be in your activation email.
Keep in mind, your email address will also be your user name for logging into Google Apps, even if you don’t use it to send and receive email.
Other things you need to know.
1. CORE Google Apps accounts may be required by instructors as a teaching tool.
Just like we require the use of Moodle, faculty may require the use of Core Apps like Docs and Sites for their courses. This is handled on a course-by-course basis.
2. We are providing students access to Non-Core Apps (please see this statement for more information).

Non-Core Apps are covered under an agreement between YOU and GOOGLE, and their use is optional. Marylhurst merely provides access to the non-core apps so that you do not have to continually log out of one account and into another. There are a lot of great apps here, including things like Google Scholar, YouTube, and Google+, and we hope you explore them!

3. How do I learn more?
There are lots of online resources, here are a few:
a great place to get questions answered quickly, we maintain this site and update it with MU specific questions

Google for Education – Tools

this is mostly links to other places, tool specific

Google for Education – Training

this page has lots of training on it, including how to get “certified” and community resources

The Marylhurst Help Desk primarily supports issues such as accessing your account or error messages with your Core Google Apps. We do not have resources to support general questions about how to navigate and use Google apps (for example, “how do I create a YouTube video”) by phone or email. Fortunately, Google Apps are well documented, well known, and generally easy to use.  We will be able to point you in the right direction, and your classmates and instructors may be able to assist you when use of Google Apps is required in class.

Thank you,
-Nathan Phillips
Google for All! Project Team
*Note: your email address, which is based in part on your name, is generated algorithmically and cannot be changed (the exception being if you legally change your name). These addresses are not searchable or published online within Google. Only instructors and students in your classes will be potentially aware of your address. We chose a naming scheme based on examples from other universities, our ability to implement Google Apps within our systems, and to limit the possibility of confusion when people have similar names.