Google Hangouts in Class?

Soon all MU students will have Google Apps accounts.  But why wait, you can use Google hangouts now!  Google hangouts is a great way to video conference with your students.  Here’s an article that will give some ideas how you can use hangouts.

Although MU has a contract with Blackboard Collaborate, which essentially does the same thing as hangouts, there are many services available.  Some others are Fuzebox.comZoom.us, both of which offer free options, and some of the big players like gotomeeting and webex.   And of course, there’s Skype and FaceTime, although those are mostly used for one-to-one communications.

Marylhurst’s help desk doesn’t support all these services, but most are very easy to set up and we do encourage some experimentation.  Let us know if you have a favorite!

Apps for All!

The switch has been flipped.  Apps are running amuck, Google+ Communities, private Blogs, uploading dissertations to Google Scholar!  There’s a lot you can do, have fun!

When you log into your @marylhurst.edu account, just click on the App icon in the top right corner that looks like a miniature hollywood squares.  A drop down menu will reveal Google+ and the Core apps on top, and then a button that says “more.”  Click “more” and click “Even more from Google,” to access more apps.
Caution: the first time you click on Google+, you will be prompted to set up a profile.  When doing so, do not give a false age. If you give an age under 13, you may be locked out of all your Google apps, including email (which we could fix, but it could take several days).
Keep in mind, we make a clear distinction between Core-Apps, listed in the picture above, and non-Core Apps, like Google+, YouTube, and Blogger.  Using Non-Core Apps puts you in a direct relationship with Google. This is very similar to using a personal google account (any account ending with @gmail.com); however, with the Core apps Marylhurst has an extra level of control, support, and privacy compared to non-Core apps.  Please read the announcement/form above for more information.
If you would like to learn more about Google Apps, see here.

Fun MU Google App Facts

We have about 900 Google Apps accounts at Marylhurst, and collectively that’s 60GB of email messages, 676 MB per account.

Approximately 236 people use Calendar at least monthly, which is up from around 193 four months ago.

Six months ago we had 342 people collaborating on Google Docs, today we have 505!

Here are some stats for how many documents, site-wide, are stored in our Google Apps:

google doc numbers

Apps for All!

Part of the Google for All! project is enabling access to more Google Apps.  Currently, most people can only access what are known as the Core Apps, which include Gmail, Calendar, Contacts, Groups, Sites, and Drive (Google Docs).  However, Google makes a whole bunch of other cool things like YouTube and Google+.

The difference is that these non-Core Apps are consumer based.  All we can do is enable access, allow users to access these apps, we at Marylhurst have no control over how Google manages non-Core Apps.  While Google has a user friendly privacy policy, if you use a non-Core App you are making a direct agreement with Google.

With the Core Apps, like using gmail with your @marylhurst.edu address, there is an agreement between Marylhurst University and Google that protects our privacy and explicitly states that our data will not be indexed or searched by Google and that that data is owned wholly by Marylhurst University.

Simply enabling these non-Core Apps does not mean anyone has to use them.  In fact, users can simply not click on them and not accept any agreements (some apps have separate user agreements that require acceptance before use, like Google+).  And, the majority of people will likely want to use some of these apps (we’ve gotten lots of requests about them!).

If you are reading this notice, you are the first to know :-) that we will be enabling many of the non-Core Apps within the next three weeks.  The Google For All Project Team will be sending out a notification very soon with more details, and we hope to hear back from you about this exciting new development!

Mymail migration date set!

The mymail account migration takes place on September 17th!

From then on, all official Marylhurst email addresses will end with @marylhurst.edu.  Having all staff and faculty within a single unified domain, marylhurst.edu, will make collaboration and communication much easier at Marylhurst.

We will be sending out several reminders over the next two weeks to mymail users, including final instructions on the migration day.  The process is fairly easy.  Former mymail account users will simply access the marylhurst.edu account and ignore the mymail account starting on the 17th. Read the rest of this entry »

Sharing vs. Publishing

With Google Docs, it’s possible to share a variety of ways.  You can share with specific people or you can share with a community, for example, everyone within marylhurst.edu.  For all these options you can specify the level of sharing: viewing , commenting, or editing.

There’s another option, however, publish to the web.  This option is generally available under the file menu.  What is does is essentially turn your document into a view only web page and makes that page available to the world.  It’s a great way to quickly share something.  For example, you might be collaborating on a flyer with a small group of people.  You have shared the file with specific individuals, and no one else can see it.  When you complete the flyer, simple “publish to web” and now it’s public!

New Sharing Options

As a part of our ongoing Google for All! project, we are excited to announce the addition of new sharing options for Google Docs, Drive, Sites, Calendar.  This will happen on August 20th (next Tuesday).

These new options do NOT change your current  settings–your docs, email, calendars will not be altered.  There will simply be new options. These options allow for the sharing of some information to anyone you choose, including the ability to share your Google docs publicly.  This will make collaboration much easier.

Read the rest of this entry »