Fun MU Google App Facts

We have about 900 Google Apps accounts at Marylhurst, and collectively that’s 60GB of email messages, 676 MB per account.

Approximately 236 people use Calendar at least monthly, which is up from around 193 four months ago.

Six months ago we had 342 people collaborating on Google Docs, today we have 505!

Here are some stats for how many documents, site-wide, are stored in our Google Apps:

google doc numbers

Apps for All!

Part of the Google for All! project is enabling access to more Google Apps.  Currently, most people can only access what are known as the Core Apps, which include Gmail, Calendar, Contacts, Groups, Sites, and Drive (Google Docs).  However, Google makes a whole bunch of other cool things like YouTube and Google+.

The difference is that these non-Core Apps are consumer based.  All we can do is enable access, allow users to access these apps, we at Marylhurst have no control over how Google manages non-Core Apps.  While Google has a user friendly privacy policy, if you use a non-Core App you are making a direct agreement with Google.

With the Core Apps, like using gmail with your address, there is an agreement between Marylhurst University and Google that protects our privacy and explicitly states that our data will not be indexed or searched by Google and that that data is owned wholly by Marylhurst University.

Simply enabling these non-Core Apps does not mean anyone has to use them.  In fact, users can simply not click on them and not accept any agreements (some apps have separate user agreements that require acceptance before use, like Google+).  And, the majority of people will likely want to use some of these apps (we’ve gotten lots of requests about them!).

If you are reading this notice, you are the first to know 🙂 that we will be enabling many of the non-Core Apps within the next three weeks.  The Google For All Project Team will be sending out a notification very soon with more details, and we hope to hear back from you about this exciting new development!

Mymail migration date set!

The mymail account migration takes place on September 17th!

From then on, all official Marylhurst email addresses will end with  Having all staff and faculty within a single unified domain,, will make collaboration and communication much easier at Marylhurst.

We will be sending out several reminders over the next two weeks to mymail users, including final instructions on the migration day.  The process is fairly easy.  Former mymail account users will simply access the account and ignore the mymail account starting on the 17th. Read the rest of this entry »

Sharing vs. Publishing

With Google Docs, it’s possible to share a variety of ways.  You can share with specific people or you can share with a community, for example, everyone within  For all these options you can specify the level of sharing: viewing , commenting, or editing.

There’s another option, however, publish to the web.  This option is generally available under the file menu.  What is does is essentially turn your document into a view only web page and makes that page available to the world.  It’s a great way to quickly share something.  For example, you might be collaborating on a flyer with a small group of people.  You have shared the file with specific individuals, and no one else can see it.  When you complete the flyer, simple “publish to web” and now it’s public!

New Sharing Options

As a part of our ongoing Google for All! project, we are excited to announce the addition of new sharing options for Google Docs, Drive, Sites, Calendar.  This will happen on August 20th (next Tuesday).

These new options do NOT change your current  settings–your docs, email, calendars will not be altered.  There will simply be new options. These options allow for the sharing of some information to anyone you choose, including the ability to share your Google docs publicly.  This will make collaboration much easier.

Read the rest of this entry »

Welcome Announcement

This is the first announcement of our Google for All! blog.

We will be using this to make periodic announcements about the progress, changes, and features of Google Apps at Marylhurst.  This may include tricks and tips and keeping everyone up-to-date on best practices.

We have two big projects underway.  The first is the migration of the accounts into the domain.  This will bring all faculty and staff into a shared domain.  The second project is to add students to that domain.  Google for All! will provide enormous improvements in our ability to find one another, collaborate, and share.

Please continue to check the FAQ page, and subscribe to this blog to received update in your email directly (so you don’t have to check back here all the time).