Announcement for the Student Google Accounts

Here’s a communication sent to all active students about the new Google Accounts:

Dear Marylhurst Student,
Very soon active Marylhurst students will be provided Google Apps accounts. This will bring to fruition our goal to unify our community with a powerful set of tools for communication and collaboration, and it also marks the final phase of our Google for All! project. Please join us in thanking the Student Leadership Council—who have been vocal advocates for Marylhurst students, the Marylhurst Faculty, Staff and Administration, and the Google for All! team for making this possible.
 Students will begin receiving Google Apps accounts on Valentine’s day. 
The roll out will be in batches. Sometime between Feb 14 to 21 you will get an email, with an activation code, directing you to a website to claim your account. There, you will choose a password and set security questions. This website will also be the place to reset your Google Apps password, in case you forget it in the future. Included in our activation email will be links to more information about Google Apps.
Google Apps are a powerful set of collaboration and communication tools. Google Apps are divided into two groups, Core apps and non-Core apps. Core apps include things like Google Docs and Google sites. For example, you can use Google Docs as an easy way to work on a document with multiple people and then share that document or quickly turn it into a web page. Google Sites are simple, powerful websites that could be used to share your work with a larger audience.
Also included with Google Core Apps is an gmail (i.e., email) account. Many students have been requesting a .edu email address, as it provides an easy way to identify them as students (and therefore get discounts with many vendors).  Also, some find it advantageous to keep school-related communications separate. You will be able to set this new email for all your Marylhurst email communication, or you can forward it to another email account. Instructions will be in your activation email.
Keep in mind, your email address will also be your user name for logging into Google Apps, even if you don’t use it to send and receive email.
Other things you need to know.
1. CORE Google Apps accounts may be required by instructors as a teaching tool.
Just like we require the use of Moodle, faculty may require the use of Core Apps like Docs and Sites for their courses. This is handled on a course-by-course basis.
2. We are providing students access to Non-Core Apps (please see this statement for more information).

Non-Core Apps are covered under an agreement between YOU and GOOGLE, and their use is optional. Marylhurst merely provides access to the non-core apps so that you do not have to continually log out of one account and into another. There are a lot of great apps here, including things like Google Scholar, YouTube, and Google+, and we hope you explore them!

3. How do I learn more?
There are lots of online resources, here are a few:
a great place to get questions answered quickly, we maintain this site and update it with MU specific questions

Google for Education – Tools

this is mostly links to other places, tool specific

Google for Education – Training

this page has lots of training on it, including how to get “certified” and community resources

The Marylhurst Help Desk primarily supports issues such as accessing your account or error messages with your Core Google Apps. We do not have resources to support general questions about how to navigate and use Google apps (for example, “how do I create a YouTube video”) by phone or email. Fortunately, Google Apps are well documented, well known, and generally easy to use.  We will be able to point you in the right direction, and your classmates and instructors may be able to assist you when use of Google Apps is required in class.

Thank you,
-Nathan Phillips
Google for All! Project Team
*Note: your email address, which is based in part on your name, is generated algorithmically and cannot be changed (the exception being if you legally change your name). These addresses are not searchable or published online within Google. Only instructors and students in your classes will be potentially aware of your address. We chose a naming scheme based on examples from other universities, our ability to implement Google Apps within our systems, and to limit the possibility of confusion when people have similar names.

Google Hangouts in Class?

Soon all MU students will have Google Apps accounts.  But why wait, you can use Google hangouts now!  Google hangouts is a great way to video conference with your students.  Here’s an article that will give some ideas how you can use hangouts.

Although MU has a contract with Blackboard Collaborate, which essentially does the same thing as hangouts, there are many services available.  Some others are, both of which offer free options, and some of the big players like gotomeeting and webex.   And of course, there’s Skype and FaceTime, although those are mostly used for one-to-one communications.

Marylhurst’s help desk doesn’t support all these services, but most are very easy to set up and we do encourage some experimentation.  Let us know if you have a favorite!

Apps for All!

The switch has been flipped.  Apps are running amuck, Google+ Communities, private Blogs, uploading dissertations to Google Scholar!  There’s a lot you can do, have fun!

When you log into your account, just click on the App icon in the top right corner that looks like a miniature hollywood squares.  A drop down menu will reveal Google+ and the Core apps on top, and then a button that says “more.”  Click “more” and click “Even more from Google,” to access more apps.
Caution: the first time you click on Google+, you will be prompted to set up a profile.  When doing so, do not give a false age. If you give an age under 13, you may be locked out of all your Google apps, including email (which we could fix, but it could take several days).
Keep in mind, we make a clear distinction between Core-Apps, listed in the picture above, and non-Core Apps, like Google+, YouTube, and Blogger.  Using Non-Core Apps puts you in a direct relationship with Google. This is very similar to using a personal google account (any account ending with; however, with the Core apps Marylhurst has an extra level of control, support, and privacy compared to non-Core apps.  Please read the announcement/form above for more information.
If you would like to learn more about Google Apps, see here.

Fun MU Google App Facts

We have about 900 Google Apps accounts at Marylhurst, and collectively that’s 60GB of email messages, 676 MB per account.

Approximately 236 people use Calendar at least monthly, which is up from around 193 four months ago.

Six months ago we had 342 people collaborating on Google Docs, today we have 505!

Here are some stats for how many documents, site-wide, are stored in our Google Apps:

google doc numbers

Apps for All!

Part of the Google for All! project is enabling access to more Google Apps.  Currently, most people can only access what are known as the Core Apps, which include Gmail, Calendar, Contacts, Groups, Sites, and Drive (Google Docs).  However, Google makes a whole bunch of other cool things like YouTube and Google+.

The difference is that these non-Core Apps are consumer based.  All we can do is enable access, allow users to access these apps, we at Marylhurst have no control over how Google manages non-Core Apps.  While Google has a user friendly privacy policy, if you use a non-Core App you are making a direct agreement with Google.

With the Core Apps, like using gmail with your address, there is an agreement between Marylhurst University and Google that protects our privacy and explicitly states that our data will not be indexed or searched by Google and that that data is owned wholly by Marylhurst University.

Simply enabling these non-Core Apps does not mean anyone has to use them.  In fact, users can simply not click on them and not accept any agreements (some apps have separate user agreements that require acceptance before use, like Google+).  And, the majority of people will likely want to use some of these apps (we’ve gotten lots of requests about them!).

If you are reading this notice, you are the first to know :-) that we will be enabling many of the non-Core Apps within the next three weeks.  The Google For All Project Team will be sending out a notification very soon with more details, and we hope to hear back from you about this exciting new development!

Mymail migration date set!

The mymail account migration takes place on September 17th!

From then on, all official Marylhurst email addresses will end with  Having all staff and faculty within a single unified domain,, will make collaboration and communication much easier at Marylhurst.

We will be sending out several reminders over the next two weeks to mymail users, including final instructions on the migration day.  The process is fairly easy.  Former mymail account users will simply access the account and ignore the mymail account starting on the 17th. Read the rest of this entry »

Sharing vs. Publishing

With Google Docs, it’s possible to share a variety of ways.  You can share with specific people or you can share with a community, for example, everyone within  For all these options you can specify the level of sharing: viewing , commenting, or editing.

There’s another option, however, publish to the web.  This option is generally available under the file menu.  What is does is essentially turn your document into a view only web page and makes that page available to the world.  It’s a great way to quickly share something.  For example, you might be collaborating on a flyer with a small group of people.  You have shared the file with specific individuals, and no one else can see it.  When you complete the flyer, simple “publish to web” and now it’s public!